AI prompt to convert your inbox into a daily agenda

Step-by-step AI prompt that turns a cluttered CEO inbox into a prioritized, calendar-ready daily agenda — ideal for EAs, founders and team leads to reuse.

September 18, 2025

If you've ever opened your CEO's inbox at 8 a.m. and panicked, today's AI prompt converts that chaos into a tight, prioritized daily agenda for EAs, founders and ops—flagging urgent emails, must-attend meetings and calendar-ready prep blocks.

Today's Prompt:

You are acting as an executive assistant at a law firm. Your goal is to draft a prioritized daily agenda for the CEO, focusing on the most urgent and relevant tasks for the day. The agenda should specifically highlight urgent emails that require attention, key meetings that cannot be missed, and dedicated preparation time for important tasks. Use any relevant data provided regarding the CEO’s schedule, current business priorities, and incoming communications.

Details and Guidance: 

- Review and include only the highest-priority emails that require immediate response or action.

- List all key meetings, including brief notes on their purpose or participants if available; prioritize by urgency and importance.

- Allocate preparation time for key tasks (such as meetings, presentations, or reviews), indicating what should be prepared.

- Keep the agenda clear, actionable, and concise, with each point under one line where possible.

- Limit the total agenda to no more than 150 words.

- If more context about meetings, emails, or priorities is needed, specify how it will be provided (e.g., via attached calendar, email summaries, etc.).

Output Structure: 

- Begin with the date and a heading "Prioritized Daily Agenda."

- Present the agenda as a bullet-point list, with items ordered by priority (urgent emails first, then key meetings, then preparation times).

- Each bullet must be actionable, specific, and under one line where possible.

- Agenda in a professional, succinct tone; the total length must not exceed 150 words.

  • IF NO ACCESS TO EMAILS, ATTACH FILE: the calendar and a summary of urgent emails received since yesterday.

Why we like this prompt:

1. The prompt explicitly communicates the role, goal, and context, ensuring the AI clearly understands it must act as an executive assistant for a law firm CEO.

2. It provides highly relevant details, such as prioritizing urgent emails, key meetings, and preparation time, which guides the AI’s focus to what matters most for the agenda.

3. The required output format is specified in detail—bullet-pointed, actionable, under one line each, and with a strict word limit—ensuring a clear, practical, and professional result.

4. The overall objective is plainly stated and repeated through structured guidance, making it easy for the AI to understand both what is wanted and how to deliver it effectively.

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