Keep Your Team in Sync with a Weekly Update Framework

Design a clear, motivating communication plan to keep everyone aligned on goals, priorities, and performance metrics.

November 07, 2024

Keeping your team aligned can feel like herding cats. Today’s prompt is here to help you create a weekly update template that keeps everyone focused and in-the-know—just fill in the sections with your own priorities, goals, and metrics.

Today’s Prompt: Design a Weekly Team Communication Framework

Help me design a communication framework to keep my team aligned on our key priorities, goals, and performance metrics. Our goal is to ensure clarity around what's important and maintain focus on objectives.

Begin by suggesting an ideal structure for a weekly update that would be clear, engaging, and easy for everyone to understand.

Consider including sections like:

- A brief overview of current priorities

- Progress updates on specific goals

- Highlights of important metrics and performance data

- Key action items or reminders

For each section, provide guidance on how to phrase content in a concise and motivating way. Include any tips for making updates feel relevant and engaging to the team, such as using positive language, visual elements, or examples of concise wording.

Lastly, suggest the best formats (e.g., email, Slack message, newsletter) and frequency for sending these updates to maximize engagement.

Why we like this prompt:

  1. Defines a Clear Goal: It starts with a precise objective: creating a communication framework to align team members on priorities and goals.

  2. Outlines a Detailed Response Structure: It includes the ideal structure with specific sections like priorities, goals, metrics, and action items.

  3. Instructs on Tone and Language Style: It requests concise phrasing, as well and tips for engaging language.

  4. Offers Contextual Examples: It includes suggestions for using positive language, visual elements, and concise wording examples.

  5. Guidelines on Format and Frequency: It mentions formats (email, Slack, newsletter) and timing.

Result:

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